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SSI - Executive Assistant

Brooklyn, NY

Posted: 06/03/2024 Job Number: 27294865

Job Description

Provides diverse and confidential administrative support for Senior Officers in the Hospital Administration. The position is responsible for the successful organization and work flow of the administrative offices, which requires a thorough knowledge and understanding of the Hospital s business, policies and procedures, and governance, as well as overall knowledge regarding the levels and staff of the organization.
-Provide administrative and project support to a senior leadership officer of the hospital. Typically SVP and above.
-Perform work directly related to management policies and/or general business operations of BHMC.
-Manage the time and access of senior officers of the Hospital Administration.
-Manage telephone and correspondence communication of the respective senior officers in collaboration with the executive support team.
-Process all manner of databases and paperwork related to procurement, position approval, position changes, payroll.
-Undertake special projects as they relate to the operation of the Hospital.
-Position has regular interpersonal contact with a range of hospital staff and often physicians, as well as business and government representatives and the general public, including hospital patients. Is often in situations requiring considerable tact and diplomacy.
-May provide general guidance to less experienced administrative and clerical staff. Not responsible for hiring, performance appraisals, or other management duties.
-Performs other tasks as requested.
-Position requires prolonged periods of sitting and use of a computer and screen viewing throughout the working day.
-Position may require prolonged periods of standing, reaching, walking throughout the working day.
-Position will be required to stoop, bend, lift, and carry items weighing up to 25 pounds."

"Required Skills & Experience:
-Minimum five (5) years of increasingly responsible administrative experience. Graduate of secretarial or business school program may offset experience.
-The position requires problem-solving skills and the ability to handle matters of an extremely confidential or sensitive nature.
-Demonstrated proficiency in Microsoft Office Suite, with advanced experience in file management, and other automated systems applications.
-Demonstrated ability to work confidentially, diplomatically, cooperatively and effectively with the public, staff, physicians, government officials, and patients.
-Demonstrated ability to assist with resolving complex issues or complaints using correct hospital resources.
-Demonstrated skill in handling multiple, highly confidential, politically sensitive, or community related issues in a professional and ethical manner.
-Strong communication skills, able to communicate with senior level management, external executives and community leaders.
-Ability to fully utilize BHMC s electronic record systems, equipment and other healthcare and billing systems relevant to this position.
Preferred Skills & Experience:

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